LBCA Board Meeting Minutes July 6, 2022

Date: June 6. 2022 4pm

Attendees:
– Tom Watson, President
– Sam Macdonald, Secretary
– Frances Frament, Vice President
– Anna Radford, Treasurer
– Scott Lankford, At Large

Agenda Items	Discussion	Follow up, and by whom/ date
Agenda moving forward-Roberts rules,Post on website	Will be created and maintained through the tasks list in google sheets.Will move actionable items onto an “issue” list.	Sam will send the meeting minutes to the rest of the group for review and Tom and Sam will meet prior to June 18th to go over posting on the neighborhood website.
Liner tank Lawsuit	No update as of now	Table item for Tom to speak with John Gablehouse
Well testing	No updates as of now	Tom to get ahold of company directly as the first contacts email bounced back
Update on Annual meeting plan/Election Committee	Frances- has a working document created from previous agenda -Kelly Daum has offered to be on an election committee. -Discussion of how to have virtual or hybrid meetings to include voting. -Need legal counsel perhaps on how and if we can vote during a hybrid or virtual meeting?	Sam and Frances will meet prior to June 18th. -Immediate action to find volunteers for an election committee. – Scott will reach out to an attorney he knows about advice. (Harris and Wakiama)
Water shut off notices	will need to confirm if King Water is doing this?	Anna will confirm with King Water
Stillguamish tribe creosote log cleanup	Will need to update community	Tom emailed Jody at the tribe.
Crossover pipes and update on the status of needed project	Frances has made contact with someone who will talk with Fernando and find out estimates and update. No further update of contact has been made.	Frances will reach out again
Encroachment transparency list	Letting neighbors know of what encroachments are outstanding.	Table for now- address at August meeting
Noxious weeds mitigation	Scott shared a map and plan created from a walk through that he and Sam did. Identified where the poison Hemlock is along division 2 ditch and behind division 1 land side. Has reached out to Choice Landscape for a bid, plus a couple of other contractors.	Motion made and seconded to obtain quotes and send to the board for approval ASAP.
Corporate Annual filing	Was completed by Sam	Completed item
Camano Island trust/Communication plan/Event	Informational night for the community to be put on by the Camano Land Trust	Tom Watson will host the event with the help of his wife. Will talk it over and move forward with plans for the summer.
Rob Noel response	-Tom was advised that other HOA’s reimbursed at 50%. -450.00 in overage charges this homeowner incurred would be forgiven 50% is the suggestion but can be more. -Show evidence of fixing it within one billing cycle. (3) months,-Scott- question of how many to be forgiven? Is it by the gallon or monetary? Suggested $500 limit. -Anna- voiced concern about people who don’t reside in the neighborhood regularly?	Motion made and seconded for plan moving forward: If an overage occurs because of a leak,reimbursement will be considered if:1. Must report immediately 2. Show evidence of fixing it within one billing cycle (3 months).3.Capped at $500. -Will add communication to next King water communication (Sam) -Will talk about a quarterly newsletter moving forward. Tabled for now.
Green Belt clean up	Response sent to neighbor inquiring about mess on green belt area
Publish meeting minutes on the web	Process moving forward will be to send minutes to the board for approval and then post to the website.	Tom and Sam will meet quickly to post This week onThursday at 4pm.
Public board meetings/July meeting	Requests have been made to have board meetings that are open to the neighborhood.	-Board meeting will be on July 11 as the first Monday is July 4th. -Motion made to make the July 11 meeting open to the community. Seconded-One meeting per quarter moving forward will be open to neighbors